Having flexible onsite support with remote access is such a valuable tool to have in your business. This reduces downtime and gets your business working with minimal disruption if the worst does happen!

Why is cloud backup so valuable to a company?

1.      Avoids accidental deletion – This is the most common issue that arises when it comes to data loss. Human error! If you delete a user by accident or a member of staff does so without realising it, a backup could restore that user either to an on-premises Exchange account or a 365 account.

2.      Data retention policy gaps and confusion – Policies are designed to help companies comply with regulations, laws and internal policies. Even if you do have a data retention policy, having it accessible makes sure it’s protected but easily accessed by employees who may need to see it.

3.      Internal security threats – It is more common than you realise to have internal security threats within a company. Internal threats originate within the organisation itself and usually are carried out by a current or former employee, a contractor or a business associate. For example, if you have an employee that has left the company but you haven’t changed user access to accounts or changed the passwords, then this can pose a threat to the company.  Having a high-grade recovery solution mitigates the risk of critical data being lost or destroyed.

4.      External security threats – Ransomware is becoming more and more of a threat each week. Criminals are finding more ways to infiltrate systems through unsuspecting users. It can be as easy as an employee clicking on a link and the entire organisation’s data being encrypted. Then a ransom will be asked for, in order to lift the encryption. Daily online backup systems can easily restore data to where it was before the attack.

5.      Legal and compliance requirements – Even though Microsoft has its own eDiscovery, having a third-party backup solution that is purpose-built to easily search within a backup is essential. It can quickly bring back data to meet any regulatory compliance needs.

6.      Managing hybrid email deployments and migrations to Microsoft 365 – Whether you are migrating to Microsoft 365 or have a blend of on-premises Exchange and Microsoft 365 users, the Exchange data should be managed and protected in the same way, which makes the source location irrelevant.

7.      Microsoft Teams data structure – Microsoft Teams is not a self-contained application. Data generated in Teams resides in other applications too, like Exchange Online, SharePoint and OneDrive. With this added layer of complexity, making sure all levels of this data are secured for the businesses is imperative!

Summary

The ever-changing environment of technology means that, as companies, we have to be constantly aware of the threats and how they can, in the worst-case scenario, affect our data backups.

Pearce IT has many years of experience in providing businesses with IT Solutions to a diverse variety of clients across a breadth of sectors. This ranges from a single PC setup to multiple site organisations. Your IT security should be at the top of your list, to protect all YOUR data as well as to protect all of your clients’ data.

If you would like to find out how we can resolve any IT data backup issues, then please get in touch for a quote today!

Call or Email us on 01452 222 000 | hello@pearceit.co.uk